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Air Information & Policies – Self-Guided Adventures

Reservation Process

Your flight itinerary will be emailed to you approximately two weeks after you reserve your airfare with us, and it will contain a booking reference number. You can then go to and use that number and your last name to register. Additional costs will apply to special air requests.

Other Air Options

Business Class or Premium Economy Upgrades

Upgrades to business class or premium seating may be available on request.

A note on Transfers

Please note that while Country Walkers will provide airfare on all international self-guided adventures, the transfers to and from the Tour Meeting Point and the Airport may not be included. If not specified in your materials please call with any questions about specific inclusions for getting to and from your Self-guided Adventure.

Other Details

Special Meal Requests

While Country Walkers will forward any requests for special meals (vegetarian, salt-free, low-calorie, kosher, etc.), to the airline, we do suggest contacting the airline directly to reconfirm your request after you receive your airline tickets.

Frequent Flyer Miles

Country Walkers cannot book tickets using frequent flyer miles. While we are happy to forward your frequent flyer number to the airlines we cannot guarantee that any frequent flyer miles will be earned on flights purchased, and the granting of any frequent flyer credits is the decision of the airline, not Country Walkers. The best method of obtaining any credit that the airline may choose to grant is to present your frequent flyer membership card upon check-in. We strongly recommend keeping copies of your boarding passes as proof of flight, in the event that the airline does not properly credit your frequent flyer account. You can submit the boarding passes and passenger receipt directly to the airline for any applicable mileage credit.

Advanced Seat Reservations

While Country Walkers will forward seating requests to the airlines based on your preferences, airlines do not always assign seats in advance. If the airline is able to pre-assign seats, your assignment will be indicated on your final air itinerary. If the airline does not assign your seat in advance, you can check in early at the airport or contact the airline directly to request your seating preference. Unfortunately Country Walkers cannot guarantee advanced, pre-assigned seating.
Please Note: Some major airlines charge for pre-assigned seating.

Domestic Connections

If you choose to make your own domestic flight reservations, we recommend that you avoid purchasing tickets at fares that carry high penalty charges for changes. International schedules are subject to change, and Country Walkers cannot be responsible for domestic airfare penalties or any loss resulting from unexpected changes in your international flights, cancellations, or changes in travel dates. Most airlines will charge a fee of approximately $300 per person to change your reservation. In many cases, tickets are nonrefundable. Make certain you are aware of all change and cancellation fees.

Changing Flights

Airfare is generally not ticketed until 45 days prior to travel. With a $100 administrative per-person, nonrefundable fee, you can request a change to your flight (all changes subject to availability) outside of 45 days prior to departure; additional air charges and some exceptions may apply.

Flights have been contracted with partner airlines to provide the lowest possible airfare, however, these fares can be quite restrictive and carry cancellation charges imposed by the airline ranging from 25% to 100% (once ticketed). Any costs resulting from flight changes after your trip is confirmed will be your responsibility. We regret that we cannot accept changes to air reservations less than 45 days prior to departure. Some exceptions apply.

Self-Guided with Air Cancellations

The standard Country Walkers cancellation policies apply to Self-Guided Adventures. Should you cancel just the Air Package portion of your tour, the relevant penalty will be charged to the portion being removed from your reservation.

Changes in plan

Once confirmed you may make changes to your Self-Guided Adventure with Air reservation’s departure date, return date, departure city, or remove airfare from your reservation up to 91 days prior to your departure; please note that a $100 per person administrative charge applies.

IMPORTANT: In the event that you are delayed during scheduled air travel, Country Walkers cannot reimburse you for any unused portion of the land portion of your trip. If you have purchased the travel protection plan, you are insured for covered travel delays, as described in the Travel Insurance Certificate. There is a 100% penalty for aborted travel plans; reimbursement is not applicable through Country Walkers and is generally not covered by the Travel Protection Plan.